The problem
A construction SME in Casablanca runs six sites in parallel. Foremen report by phone calls, information gets lost, and the boss discovers delays and material shortages during invoicing disputes.
The solution, step by step
- Each foreman sends photos plus a voice note to a dedicated WhatsApp Business number before 6pm: progress, workforce present, materials needed, blockers.
- An n8n workflow transcribes the audio and groups everything by site.
- ChatGPT writes a structured daily report: progress vs plan, incidents, material requests, photos attached.
- Reports are filed per site in Notion, building a dated legal trail.
- Material requests are extracted into a purchasing list sent to the supplies manager.
- The manager reads 6 site reports in 10 minutes every evening.
- Material shortages anticipated 2-3 days earlier, fewer idle crews.
- A dated photo record that resolves client disputes and protects payments.