The problem
A wedding caterer receives enquiries daily on WhatsApp — date, number of guests, budget — but composing a menu proposal and quote takes two evenings. By then, half the families have signed with someone who answered first.
The solution, step by step
- Keep the offer in Google Sheets: menus, price per guest, options (pastilla, méchoui, dessert buffets), seasonal supplements.
- A WhatsApp Business quick-reply flow collects date, city, guest count and budget range.
- ChatGPT assembles two or three menu proposals matching the budget from the sheet, with a warm personalized message.
- A Canva quote template is filled and sent as a branded PDF the same day.
- If no reply in 4 days, a polite follow-up offers a tasting appointment.
- Quote turnaround drops from 3 days to a few hours.
- Conversion of enquiries improves by 30 to 50% — speed wins weddings.
- The sheet-driven pricing protects margins against improvised discounts.