The problem

A carpentry and aluminum workshop in Marrakech gets quote requests by phone and WhatsApp all day. Writing each quote by hand takes 30 to 45 minutes, requests pile up, and slow answers lose deals to faster shops.

The solution, step by step

  1. Build a short Google Forms questionnaire: type of work, dimensions, materials, finish, city, deadline, photos if any.
  2. Set the workshop's price grid in a sheet: price per square meter by material and finish, travel costs by zone.
  3. An n8n workflow fires on each form submission, computes the estimate from the grid, and asks an AI node to write a clear scope description in professional French.
  4. The workflow fills a branded Google Docs quote template (logo, legal footer, 30-day validity) and exports it as PDF.
  5. Gmail sends the PDF to the client with a personal message; the owner receives a copy to review.
  6. Above a set amount (for example 20,000 MAD), the quote is held for human validation before sending — big deals deserve a human eye.

    7. Result and estimated gains

    • Response time drops from 2-3 days to under 5 minutes for standard requests.
    • Quote-to-deal conversion typically improves by 20 to 30% — the fastest serious quote often wins.
    • The owner recovers 6+ hours a week previously spent on paperwork.